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of service and acceptance, as well as every other step in the case to its final disposition.
He shall make the entries upon the case docket to correspond with the file of the papers in the case kept by the chief of the Files and Information Department.
He shall from time to time receive from the director of procedure memoranda of the steps taken in each case, of the hearings of the board or section, and note same upon his docket, and then transmit them to the chief of the Files and Information Department for proper filing with the papers in the case.
DIVISION OF PUBLIC HEARINGS. The chief of the Division of Public Hearings is to perform his duties under the direction and supervision of the director of procedure.
He shall be charged with the duty of arranging for all public and executive hearings of the board or sections, or of examiners' hearings, after he has been advised of the dates and places of hearing by the chief of the Examination Division.
He shall provide chambers for the hearings, with necessary equipment, and shall, under orders of the director of procedure, act as court officer, preserve order, and attend to other administrative details in connection with hearings.
At hearings held by examiners he shall receive and act upon instructions from the examiner in charge.
He shall serve in person or by authorized deputy summons and other process as directed by examiners, sections, or the board, and make proper returns thereon, where this is practical.
He shall act as custodian of all dockets, papers, and property used in connection with public hearings or the executive sessions of the board, and shall return the same to their proper custody after the hearings.
OFFICIAL REPORTING. The chief of this division shall be designated as the official reporter, and shall report to and receive instructions from the director of procedure. He shall have charge of the reporting of all public and executive meetings of the board and of all hearings before examiners. He may enter into contracts to secure needed assistance, such contracts to be subject to the approval of the director of procedure.
DEPARTMENT OF FILES AND INFORMATION. The chief of this department shall be in responsible charge of the filing and information, and shall receive instructions from and report to the secretary direct.
He shall have charge of the editing and proof reading of all matter to be printed, and shall maintain a supply of printed matter required by the board in the form of awards, principles, and other approved papers and documents.
He shall maintain a mailing list for the distribution of printed and other matter requested from the board.
The awards and findings of the board, when finally approved, shall be transmitted to this department for mimeographing or printing and distribution to the parties interested.
He shall maintain two separate files, one a file of complaints and cases, arranged in numerical order, to be known as the case and complaint file.” He shall maintain another file for all other communications and correspondence of the board.
He shall cooperate with the chief of the Docket Division so that the chief of the Docket Division may have on the official docket complete reference to all the papers in the file representing steps in the procedure essential to the jurisdiction of the board, or giving a history of the steps in that procedure to final award or recommendation and administration.
DEPARTMENT OF EXAMINATION. The chief of this division shall discharge his duties under the supervision and direction of the secretary and director of procedure, being responsible to the director of procedure for the form and method of procedure only, and to the secretary in all other matters.
He shall select such examiners as may be necessary for the proper conduct of the work of his department, subject to the approval of the secretary.
He shall receive from the Division of Complaints the formal perfected complaints and direct the service of such complaints upon the parties as hereinafter required.
He shall designate the examiner to hear such complaints when such hearings may be properly appointed.
He shall require of all examiners and other subordinates monthly expense reports, and after examination and approval shall certify them to the auditor for payment.
He shall summon such witnesses as the secretary may direct, report their names and the docket number of the case to the auditor, and finally personally certify their claims for attendance and the expense of such witnesses to the auditor for payment.
He shall examine all reports and digests of the examiners and present them to the director of procedure for transmission to the board or sections for consideration, comment, and action.
He shall keep at all times, available for ready reference, a list of the assignments to examiners and a docket showing the state of hearings and reports in each one of the pending cases.
He shall furnish the information upon which the director of procedure may make up his short list for the hearings of the board.
He shall adopt such rules, under the supervision of the director of procedure, for the guidance of examiners as may seem useful to him and may not be inconsistent with the rules of the board.
He shall see that examiners are so scheduled as to perform the maximum amount of investigation with the least delay and expense.
He shall instruct examiners that they limit their expressions or activities in a given community to the details of the particular controversy under investigation, and that they shall conduct themselves as quasi judicial officers, avoiding scrupulously any discussion with the representatives of either party to the specific controversy, unless both are represented or are requested to be present or represented.
He shall be informed by the director of procedure of the appointment of all sections. He shall be guided by any special instructions
1 See Principles and Procedure.
he may receive from such sections jointly, in writing, and furnish such information as his division may possess to a member of the board at any time upon request.
He shall require daily reports of all examiners showing their progress.
He shall receive and hand to the docket clerk, for notation and entry upon the docket, all written submissions, all answers filed to complaints, and shall hand to the docket clerk for notation a list of all defaults in the filing of answers within the time prescribed by the rules.
DEPARTMENT OF ADMINISTRATION OF AWARDS.
The chief of this department shall act under the supervision of the secretary and director of procedure, who shall deliver to him a copy of every award. He shall be responsible to the director of procedure in soʻ far as concerns compliance with the forms and methods of procedure in the administration of awards, and directly to the secretary in all other matters.
He shall select and recommend to the secretary administrators of awards and other assistants necessary for the proper conduct of his department. These administrators of awards shall be impartial in the dicharge of their duties and maintain a judicial attitude in their work,
He shall be charged with the duty of assigning, when necessary, such administrators of awards to apply and interpret awards of the board and of supervising the same.
He shall minimize, as far as possible, his intervention in the application of the award as between the parties, it being the policy of the board to encourage the parties to adjust their differences under the award without the aid of the board or its examiners.
He shall select administrators of awards, for particular assignments, whose experience and abilities are suited to the task in hand, and shall take up with them in detail the meaning and application of the various provisions of the award and shall give them written instructions so far as this may seem desirable.
The administrators of awards when in the field shall keep the chief of the division fully informed as to all developments and of such rulings as it may be necessary to make. These rulings shall be submitted in writing to the interested parties.
DEPARTMENT OF OFFICE MANAGEMENT.
The chief of this department shall discharge his duties under the supervision of the secretary.
He shall have charge of the following divisions, each of which may be provided with a chief: Typewriting and stenography; buildings, equipment, and supplies.
He shall select such assistants as may be necessary for the proper conduct of the work of his department, subject to the approval of the secretary
BUILDINGS, EQUIPMENT, AND SUPPLIES DIVISION. The chief of this division shall be the custodian of all buildings occupied by the board and of all equipment and property contained therein.
He shall make all purchases of supplies for the board on the basis of requests approved by the chiefs of departments and the secretary and shall issue supplies through requisition approved by the chiefs of divisions.
As custodian of buildings he shall provide for their proper maintenance and protection by the appointment of janitors and watchmen.
He shall also have charge of the messenger service and shall appoint messengers with the approval of the secretary.
STENOGRAPHY AND TYPEWRITING.
The chief of this division shall be charged with the duty of maintaining an adequate force of stenographers for the general use of the board and its staff. These he shall appoint with the approval of the secretary.
He shall supply the services of typewriters and stenographers upon the request of members of the board and chiefs of departments and divisions.
DEPARTMENT OF AUDITING AND ACCOUNTS.
The auditor shall be the chief of this department. He shall have general supervision of the accounting and approval of disbursements. He shall report to and receive instructions from the secretary.
He shall receive from the other divisions all papers, properly certified, showing receipts and disbursements, or upon which receipts and disbursements are made. These papers, when examined and audited, shall be entered upon his records of account and filed or properly certified to the disbursing officer for payment.
He shall scrutinize all claims of every nature and keep constantly in touch with the expenditures of all divisions and make prompt report to the secretary of any inaccuracies or irregularities coming to his attention.
He shall not approve any claim for expense until it shall have been certified by the chief of the department under whose direction the expense has been incurred.
He shall require the claims for remuneration or expenses of board members, alternate members or their secretaries, to be similarly certified by such members or alternates.
He shall distribute the disbursements as far as practicable to their proper and respective docket numbers, so that he can render to the secretary monthly reports showing the total cost to the Government of each docks number, for salaries, traveling expenses of the staff or witnesses, and other similar necessary disbursements.
He shall prepare comprehensive reports, giving a summary of the total cost of the board's operation at such intervals and in such detail as the secretary may direct.
amount assessed, table showing .... 347
National Industrial Conference Board 20
or peoples and causes. 502, 503, 504, 505,506
peoples and causes.. 495, 496, 497, 498
ed future residence and races or
424, 425, 426, 427
and occupations... 462,463,464, 465, 466, 467
434, 435, 436
permanent residence and races or
420,421, 422, 423
442, 443, 444, 445
and ports of entry...... 468, 469, 471
and occupations... 456, 457,458, 459, 460,461
408, 409, 410,411
536, 537,538, 539
literacy of, by races or peoples 408, 409, 410, 411
debarred, deported, and departed... 564
479, 480, 481
etc., of, by races or peoples.. 474,475, 476
sex, age, etc., of, by races or peoples... 477
arrival and departure of... 401, 402, 403, 404