(4) An annual financial report on the manner in which each State and Territory has expended its allotment of the Bankhead-Jones fund and the offset funds thereto specified by the Act will be required, this to be of the same character as that required for the Hatch, Adams, and Purnell funds and rendered on the same blanks with them. Therefore, the Bankhead-Jones funds cannot be pooled with other funds. A separate account of the fund must be kept. This account, as in the case of Hatch, Adams, and Purnell funds, should be a current one, supported by a set of vouchers, similiar to Adams and Purnell vouchers, and corresponding claims with evidence of their payment, readily available on due notice for examination by the Chief of the Office of Experiment Stations or his accredited representative. All vouchers and claims should bear the approval of the Station Director or his authorized representative. The classification of expenditures from the Bankhead-Jones fund will be on the same basis as for the Hatch, Adams, and Purnell funds. (5) Where the support of projects initiated under the Bankhead-Jones Act is shared in by other funds, it should be possible to show quite definitely what the Bankhead-Jones fund is being used for. (6) The Act not only authorizes the provision of additional funds for specific lines of research, but also authorizes substantial contributions of funds for the support of extension work and the teaching activities of the land-grant colleges. It also authorizes the expenditure of the research funds by the State agricultural experiment stations established in pursuance of the Hatch Act. Thus it recognizes the existence in each State of an experiment station with an effective organization, established administrative procedure, buildings, lands and other basic facilities already available for research. Under the circumstances, therefore, there would appear to be no justification for encroachment by the land-grant colleges upon the time and energies of research staffs, research facilities, or research equipment of the experiment stations. It is expected, therefore, that general and overhead expenses, such as apply to administration and upkeep and the care of buildings and grounds, and of college teaching and extension work will be cared for without drawing upon the Bankhead-Jones fund. Similarly, expenditures for the maintenance of experimental farms and livestock and other ordinary expenses for the maintenance of facilities for research should not be made from the Bankhead-Jones fund, except in so far as they specifically apply to the support of research projects approved under this Act. Accordingly, the Office of Experiment Stations, in its administrative relationships with the experiment stations, will be expected to scrutinize closely all salaries and parts of salaries paid from the Hatch, Adams, Purnell, and Bankhead-Jones funds, particularly those salaries paid jointly by the station and the college, to insure that the station work receives a full measure of the time and energy of specialists assigned to it with due regard to the character, scope, and productiveness of the work itself as projected. Expenditures from these funds for research supplies, equipment, and other facilities, including especially buildings, land, livestock, and the maintenance thereof, likewise will be scrutinized carefully to insure that such expenditures are limited to the legitimate needs of the research programs of the stations. (7) Title I of this Act states that the sums appropriated shall be in addition to, and not in substitution for, sums appropriated or otherwise made available for agricultural experiment stations. There is no provision for relieving the States or Territories during any fiscal year of the responsibility of supporting research already in operation and which is being financed for that fiscal year from funds of non-Federal origin. This applies to all funds of non-Federal origin used by the station in support of its research, including gifts, grants, endowments, fees, and sales income. It is therefore not permissible to transfer research projects already supported from funds of non-Federal or other origin to the BankheadJones fund with the idea of reducing the State support to the research program of the station for any fiscal year. (8) It will be necessary for each station to submit evidence satisfactory to the Department as to the amount of offset funds which will be made available for research from other than Federal sources for each fiscal year. Such evidence must be submitted by each experiment station, on forms which will be provided by the Office of Experiment Stations, not later than June 15 of each year, in order that certification of the station to the Treasury to receive the allotment of funds provided for in the Act may be made in due time. At the time of the annual official examination of the work and expenditures of each experiment station by the Office of Experiment Stations for any fiscal year, it will be expected that evidence of the expenditure for agricultural research of an amount of funds from other than Federal sources, equal to the amount of Bankhead-Jones funds expended during the year, will be submitted for verification in detail. Sincerely yours, (S) HENRY A. WALLACE, Secretary. USDA Policy Statements Concerning Departmental Organization Affecting Relations With Experiment Stations LETTER FROM THE SECRETARY OF AGRICULTURE TO GOVERNORS OF THE STATES OUTLINING POLICY OF USDA-STATES RELATIONS IN RESEARCH, EXTENSION, AND REGULATORY WORK WASHINGTON, February 23, 1923. DEAR GOVERNOR: In view of the cooperative relations which this department is forming from time to time with various agencies, I am venturing to bring to your attention the policy which we observe in our cooperative relations with the State public agencies. In all regulatory work and matters of law enforcement, we cooperate with the State department of agriculture, or such law enforcement agencies as the State may have created. Our research work, if done in cooperation with the States, is carried on with experiment stations of the land-grant colleges. Our extension work in agriculture and home economics is carried on with the extension divisions of the agricultural colleges. This cooperation is made mandatory in the Federal Smith-Lever Law itself, the provisions of which have been accepted by the State legislatures. We also have an agreement with the State agricultural colleges to the effect that any Federal funds which may come to this department direct from Congress for extension work with the various States will be expended for work carried on in cooperation with the extension divisions of the State agricultural colleges. I am informed that the National Association of Commissioners, Secretaries, and Departments of Agriculture and the Association of Land-Grant Colleges have endorsed and recommended this general plan of administration, and that it is spreading rapidly. General development along this line, it appears, will enable the Federal government to cooperate with the different State agencies without confusion of functions. The above, in brief, states the principles which guide us in our cooperative relations with the States and which, I trust, may be in accord with your general views. Sincerely yours, (S) HENRY WALLACE, Secretary. ESTABLISHMENT OF AGRICULTURAL RESEARCH ADMINISTRATION UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington, D.C., December 13, 1941. MEMORANDUM NO. 960 ORGANIZATION OF DEPARTMENT FOR WAR EFFORT Part III-Agricultural Research Administrator 11. The Bureau of Animal Industry, the Bureau of Dairy Industry, the Bureau of Plant Industry, the Bureau of Agricultural Chemistry and Engineering, the Bureau of Entomology and Plant Quarantine, the Bureau of Home Economics, the Office of Experiment Stations, and the Beltsville Research Center are hereby placed under the direction and supervision of an Agricultural Research Administrator. The Administrator, or, in his absence or inability to act, an Assistant Administrator, shall, as personal representative of and under the general direction and supervision of the Secretary, be responsible for the activities carried out by these agencies. 12. In the exercise of the authority vested in him by paragraph 11 of this memorandum, and in accordance with the applicable laws and regulations, the Administrator, or the Acting Administrator, shall, among other things, with respect to the agencies placed under his direction, a. direct and supervise their activities; b. direct and supervise the work of their officers and employees; c. delegate, in his discretion, his authority to their officers and employees; d. utilize their personnel, funds, property, and services; and e. consolidate or integrate their administrative, technical, staff, and other services. 13. Mr. E. C. Auchter is hereby detailed from his post as Chief of the Bureau of Plant Industry and designated as the Agricultural Research Administrator. (S) CLAUDE R. WICKARD, Secretary. UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington 25, D.C., March 19, 1947. MEMORANDUM NO. 1187 Coordination of Research Activities of the Department The Agricultural Research Administrator, in addition to authorities heretofore conferred upon him, is hereby authorized and directed to coordinate all research activities (other than economic research) of the various agencies of the Department of Agriculture and, in carrying out this responsibility, shall (1) examine all current and contemplated research activities of such agencies, (2) review and approve all research proposals or projects prior to their initiation, (3) advise and consult with the heads of the agencies concerning the planning of research projects and programs, and (4) make reports and recommendations to the Secretary of Agriculture regarding the research activities of the various agencies of the Department. The heads of agencies shall submit to the Agricultural Research Administrator such proposals, reports, and other information as he may request. All previous memoranda or orders, or parts thereof, which are inconsistent with the provisions of this memorandum are superseded. (S) CLINTON P. ANDERSON, Secretary. UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington 25, D.C., July 1, 1947. MEMORANDUM NO. 1197 Designation of Agencies to Administer Functions Transferred to the Secretary of Agriculture under Section 301 of Part III of Reorganization Plan No. 1 of 1947 Pursuant to the authority vested in me by Section 301 of Part III of Reorganization Plan No. 1 of 1947, effective July 1, 1947, under the Reorganization Act of 1945 (Public Law 263-79th Congress), the functions transferred therein to the Secretary of Agriculture are vested in an Agricultural Research Administration which is hereby established, and shall be administered, through the following bureaus and offices, under the direction and supervision of an Administrator: The Bureau of Animal Industry, the Bureau of Dairy Industry, the Bureau of Plant Industry, Soils and Agricultural Engineering, the Bureau of Entomology and Plant Quarantine, the Bureau of Agricultural and Industrial Chemistry, the Bureau of Human Nutrition and Home Economics, the Office of Experiment Stations, the Agricultural Research Center, and the Office of Agricultural Research Administrator. The Agricultural Research Administration created hereunder shall have the same organization, personnel and functions and shall exercise the same authorizations and delegations as the Agricultural Research Administration established in accordance with Part III of Secretary's Memorandum 960 of December 13, 1941, as amended and supplemented, and Executive Order 9069, February 23, 1942 (7 F. R. 1409). The provisions of this order shall become effective July 1, 1947. (S) UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington 25, D.C., July 29, 1949. MEMORANDUM NO. 1237 Administration of the Research and Marketing Act The Agricultural Research Administrator, in addition to authorities heretofore conferred upon him (1 AR 120), is authorized and directed, effective July 30, 1949, to administer the Research and Marketing Act, and to take such action as may be necessary or appropriate to the carrying out of this responsibility. As of such effective date, all funds, records, facilities, and personnel of the Office of the Administrator, Research and Marketing Act, shall be transferred to the Research Administrator. The heads of agencies shall submit to the Agricultural Research Administrator such proposals, reports, and other information as he may request. Secretary's Memorandum No. 1199, issued July 18, 1947, is superseded effective July 30, 1949; however, regulations, procedures, delegations of authority, and similar instruments heretofore issued or approved by the Administrator of the Research and Marketing Act shall continue in full force and effect unless and until withdrawn or superseded by action of the Agricultural Research Administrator. UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington 25, D.C., November 2, 1953. MEMORANDUM NO. 1320, SUPPLEMENT 4° Reorganization of the Department of Agriculture Pursuant to the authority vested in the Secretary of Agriculture by Sec. 161, Revised Statues (5 U.S.C. 22), and Reorganization Plan No. 2 of 1953, as well as all other statutes and prior Reorganization Plans vesting authority in the Secretary of Agriculture, the following assignments and reassignments of functions, and related delegations of authority are made. Announcement of intention to reorganize the Department of Agriculture was made on October 13, 1953. All service agencies of the Department are grouped as follows: (1) FederalStates Relations, (2) Marketing and Foreign Agriculture, (3) Agricultural Stabilization, and (4) Agricultural Credit. FEDERAL-STATES RELATIONS Agricultural Research Service This Service will conduct all of the production and utilization research of the Department (except forestry research) and the inspection, disease and pest control and eradication work closely associated with this research. The Administrator of this Service is also responsible for the coordination of all research of the Department. Except as otherwise provided herein, all the research, inspection, disease and pest control work now in the Agricultural Research Administration are hereby assigned to this Service. UNITED STATES DEPARTMENT OF AGRICULTURE, SECRETARY'S MEMORANDUM NO. 1462 Establishment of Cooperative State Experiment Station Service 1. Statutory Functions Involved. The Agricultural Experiment Station Act. of August 11, 1955, the "Hatch Act of 1887" as amended, provides for the support by the Federal Government of a comprehensive program of research in agriculture carried on by the States through their State agricultural experiment 5 Except from memorandum signed by Secretary Ezra T. Benson, other parts of which do not apply. stations. This work is provided for by grants of Federal funds in support of research work conducted by State stations. Such research encompasses the fields of research of the several agencies of the Department conducting agricultural and forestry research. The Act directs the Secretary to furnish such advice and assistance as will best promote the purposes of the Act, including participation in coordination of research initiated under the Act by the State agricultural experiment stations, from time to time to indicate such lines of inquiry as to him seem most important, and to encourage and assist in the establishment and maintenance of cooperation by and between the several agricultural experiment stations, and between the stations and the United States Department of Agriculture. Functions under this Act have previously been carried out by the Agricultural Research Service. The Agricultural Research Service has also been assigned responsibilities under Section 204 (b) of the Agricultural Marketing Act of 1946 (7 U.S.C. 1623) authorizing the Secretary to make grants to State agricultural experiment stations for marketing research. 2. Cooperative State Experiment Station Service. It is believed that the administration of these functions by a separate service in the Department will give these programs their rightful place in the Department structure and will place the administration of the Act in its proper perspective in relation to the other research of the Department and the cooperative relationship between the land-grant colleges and the United States Department of Agriculture. Such reorganization will strengthen and improve the total agricultural research program carried on in the States. Accordingly, there will be established in the Department a separate Service designated as the "Cooperative State Experiment Station Service." This agency Iwill be headed by an Administrator and will be subject to the coordination of research activities presently assigned to the Administrator of the Agricultural Research Service. 3. FUNCTIONS TRANSFERRED. Under the general direction and supervision of the Assistant Secretary, Federal-State Relations, the Cooperative State Experiment Station Service will administer the statutory functions described in section 1 of this memorandum. The Assistant Secretary, FederalState Relations, is assigned responsibility for arrangements incident to the transfer of the administration of these functions from the Agricultural Research Service to the new Service. 4. TRANSFER OF PERSONNEL, PROPERTY AND FUNDS. The administrators of the Cooperative State Experiment Station Service and the Agricultural Research Service shall jointly and in consultation with the appropriate Departmental staff offices develop recommendations for the transfer of personnel, property, and funds relating to the functions to be re-assigned for submission to and approval by the Assistant Secretary, Federal-State Relations and the Administrative Assistant Secretary. 5. PUBLIC NOTICE. In accordance with Reorganization Plan No. 2 of 1953, which became effective June 4, 1953, under terms of the Reorganization Act of 1949 as amended (5 U.S.C. 133z), the Department is hereby giving advance public notice of delegations of functions proposed to be made and will afford interested persons and groups opportunity to place before the Department their views with respect to the organization adjustments to be made. Consideration of comments received will require that submission be made by August 18, 1961. (S) ORVILLE L. FREEMAN, Secretary. UNITED STATES DEPARTMENT OF AGRICULTURE, OFFICE OF THE SECRETARY, Washington 25, D.C., August 30, 1961. SECRETARY'S MEMORANDUM NO. 1462, SUPPLEMENT 1 Establishment of Cooperative State Experiment Station Service 1. Reorganization Made Effective. Pursuant to Reorganization Plan No. 2 of 1953 under terms of the Reorganization Act of 1949 as amended (5 U.S.C. 133z) intention to transfer certain functions within the Department incident to reorganization plans was announced in Secretary's Memorandum No. 1462, dated July 19, 1961. This Memorandum will carry out the reorganization contemplated |