ARTICLE I.-CUSTOMHOUSE ACCOUNTS.1 ACCOUNTS TO BE KEPT. SECTION 1. Collectors and other officers of customs will maintain complete records in books provided for that purpose, showing the following data: (a) Form 701, record of consolidated accounts current covering transactions under the jurisdiction of the Department of Labor. (b) Form 711, record of seizures, fines, penalties, and forfeitures for violations of the immigration and Chinese-exclusion laws and dispositions thereof. ACCOUNTS TO BE FORWARDED. SEC. 2. Collectors and other officers of customs shall forward each month to the Department of Labor (Bureau of Immigration), accurate reports upon forms provided for that purpose and listed on Requisition Form 712, showing transactions as specified upon said blanks and set forth in the method prescribed in the instructions printed upon each form. ARTICLE II.-EXPENSE ACCOUNTS. TRAVEL. SECTION 1. The following regulations shall govern the allowance of traveling expenses incurred for travel on official business, except where specific laws provide otherwise: 1. Employees traveling on official business are required to provide themselves with sufficient funds for all current expenses. If loss of time or extra expense results from lack of funds, such time will be charged to annual leave or deducted from salary, and no extra expense will be allowed. No subsistence charges will be allowed for such lost time. 2. No travel should be undertaken without previous authority issued in the regular manner by the proper administrative officer. 3. Traveling expenses which will be reimbursed by the department are confined to those expenses usual to the ordinary comforts of a traveler and include the following: 1See Appendix C, secs. 1, 3, 5, 8, 9, 15, 18, 19, and 38, act of Feb. 20, 1907; secs. 2, 10, and 11, act of July 5, 1884; secs. 9 and 11, act of Sept. 13, 1888; and sec. 8, act of May 5, 1892. TRANSPORTATION. SEC. 2.-4. Actual fares on railroads, steamboats, and other conveyances will be allowed. Special conveyance, such as livery or the hire of a boat, bicycle, motor cycle, or automobile in lieu of livery, is allowed only when no public or regular means of transportation are available or when such regular means of transportation can not be used as advantageously in the interest of the Government, in which case an explanation must accompany the reimbursement account and a subvoucher when practicable. 5. All travel must be by the shortest usually traveled route. The fare in no case must exceed the regular first-class limited fare charged the general public. 6. Where it is necessary to use an extra-fare train, full explanation must appear in the voucher, showing what official necessity required the use of transportation at excess rates. 7. Stopping over at any point or any detention en route, or any deviation from the shortest usually traveled route, must be satisfactorily explained. If due to exigencies of travel, such as changing cars, awaiting train accommodations, accidents, etc., and fully explained in the voucher, the additional expense will be allowed. 8. Deductions of all charges not properly payable by the United States will be made before payment. Where employees travel by circuitous routes for their own convenience or use expensive means of transportation for their own comfort, every doubt with reference to charges will be resolved against the employee. 9. Railroad tickets should be obtained at regular ticket offices. If transportation is purchased from conductors on trains, the employee must pay the extra cost, unless he furnishes satisfactory explanation. 10. Where extra-fare trains are used, the time of actual arrival of train at destination must be shown, in order that the Government may recover the penalty for lost time if any is provided in the tariff. The train number or name and time of leaving starting point must be given. Extra-fare refund slips should be turned in to the Department for redemption. 11. Points between which travel is performed and the date and hour of arrival at and departure from official station must be indicated in the voucher. 12. Employees are required to exercise care and judgment in the interest of economy in the purchase of transportation, whether it be obtained in exchange for cash or for transportation requests. Efforts should be made to take advantage of reduced rates for round trips when applicable to the travel to be performed; or of any special rates effective on the day of purchase. Whenever transportation is purchased at round-trip or other special rates, the voucher must so indicate. If ticket is procured on a Government request, the round-trip or special rate should be noted on the duplicate request. 13. As a means of further reducing the cost of passenger transportation, the use of mileage tickets or scrip books and the various kinds of multiple-trip tickets is recommended. This recommendation is made dependent upon the character and frequency of travel and upon the requirements necessary in the proper care and handling of tickets. 14. Tickets described in paragraph 13 have a territorial and time limit, and with few exceptions are nontransferable. While a material saving in the cost of transportation is indicated in the low rate charged, the saving becomes a reality only when the individual purchaser is able to use the entire ticket within the time limit, since a refund on account of an unused portion is based upon the value of the portion used at the regular straight-ticket rates. If, after making necessary inquiries, it is found that mileage, scrip, or multipletrip tickets can be used to advantage and with a saving to the Government, the administrative officer may authorize the purchase thereof. 15. Tickets of this character should always be obtained on transportation requests, and the traveler must describe the ticket on the face of the memorandum request by name, serial number, and ticket letter and number, and by the number of miles or trips it contains, and price. 16. A careful record of this class of ticket from its purchase until entirely used will be kept, and the traveler must indicate for each trip, in addition to the starting point and destination, transportation request number and the number of coupons pulled from mileage books and the money value of coupons pulled from scrip books in every voucher where any part of such books is used, and also the regular fare. 17. When a mileage book has been entirely used, the cover, if it has any redemption value, must be promptly turned over to the Disbursing Clerk, through the proper bureau or office, except in cases where it is necessary to surrender the cover with the last mileage used. In such cases, when the cover has a redemption value, the receipt obtained from the ticket agent, train auditor, or conductor should be turned in. 18. All unused tickets or parts of tickets purchased or obtained on Government requests for transportation must be promptly forwarded, with explanation, through the proper bureau or office, to the Disbursing Clerk, who will conduct all correspondence relative to refunds, etc. The description of the ticket must show starting point and destination, 19. If the traveler has surrendered his ticket to the conductor and desires to leave the train before reaching the destination indicated |